Trello

Introduction

Modern technologies make it easier for businesses to save time by reducing manual work. Cloud computing and artificial intelligence (AI) technology is built into platforms that automate routine, everyday processes, and significantly increase productivity. Small and medium-sized enterprises (SMEs) that do not leverage productivity tools risk slower workflows and less efficient use of their teams’ time.

What is a Productivity Platform?

A productivity platform is a digital software system designed to help individuals and teams produce, organise, communicate, and manage tasks with less time and rework. It centralises tools that would otherwise be scattered across multiple apps

Productivity platforms for SMEs are critical to improving business performance. Before you integrate a tool into your business, you need to ensure you choose the right one. A platform SMEs should definitely leverage from productivity is Trello.

What is Trello?

Trello is a popular web-based, visual project management and productivity tool. It uses a Kanban-board system to help individuals and teams organise tasks, track project progress, and manage daily workflows through customisable digital cards, lists, and boards.

What does Trello Offer SMEs?

Trello offers SMEs a visual, easy-to-use collaboration platform based on boards, lists, and cards to track tasks and manage workflows.

Main Features

Trello Inbox: With Trello you can capture every detail from your email account, Slack and more directly into your Trello Inbox.

Trello Planner: Trello enables you to sync your calendar and allocate focused time slots within it to boost productivity.

Automation Capabilities: Trello has automation capabilities built into every Trello board. This enables you to automate your tasks and workflows.

Power-Ups for Trello: Power-ups by Trello enable you to support your team by linking their favourite tools with Trello plugins.

Templates: Trello has various templates available ranging from design, engineering to sales templates.

Third-Party App Integrations: Trello easily integrates with various external apps such as Slack, Google Drive, Zapier, and MailChimp.

AI Integrations: You can add Trello’s MCP server to your preferred AI platform to be able to perform tasks without switching tabs.

Pricing

Trello has four plans available. You can upgrade to unlock new AI features at $5 per month.

Free Plan – $0. The Free plan includes:

  • Free for up to 10 collaborators per Workspace
  • Unlimited cards
  • Up to 10 boards per Workspace
  • Quickly capture to-dos from email, Slack, and Teams
  • Inbox
  • Unlimited Power-Ups per board
  • Unlimited storage (10MB/file)
  • 250 Workspace command runs per month
  • Custom backgrounds & stickers
  • Unlimited activity log
  • Assignee and due dates
  • iOS and Android mobile apps
  • Two-factor authentication

Standard Plan – $6 per user, per month or $5 billed monthly on the annual plan. The Standard plan includes everything in free plus:

  • AI
  • Unlimited boards
  • Quickly capture to-dos from email, Slack, and Teams — powered by AI
  • Planner
  • Advanced checklists
  • Card mirroring
  • Custom Fields
  • List colours
  • Collapsible lists
  • Unlimited storage (250MB/file)
  • 1,000 Workspace command runs per month
  • Single board guests
  • Saved searches

Premium Plan – $12,50 per user, per month or $10 per user billed monthly on the annual plan. The Premium plan includes in standard plus:

  • AI
  • Views: Calendar, Timeline, Table, Dashboard, and Map
  • Workspace views: Table and Calendar
  • Unlimited Workspace command runs
  • Admin and security features
  • Workspace-level templates
  • Collections
  • Observers
  • Simple data export

Enterprise Plan – The estimated cost for 50 users is $210 per user per month or $17,50 per user per month billed annually. The Enterprise plan includes everything in premium plus:

  • Atlassian Guard Standard and 24/7 Enterprise Admin support
  • Unlimited Workspaces
  • Organisation-wide permissions
  • Organisation-visible boards
  • Public board management
  • Multi-board guests
  • Attachment permissions
  • Power-Up administration
  • Free SSO and user provisioning with Atlassian Guard
Pros and Cons

Pros

Free plan has comprehensive features
Built-in automation
Flexible integration capabilities

Cons

Storage limits on free plan
No built-in time tracking capabilities
FAQs

Yes, all users enrol their Workspace in a free trial of Trello Premium. With that trial your Workspace will get access to create unlimited Trello boards, automate as much as you’d like, take advantage of Timeline, Dashboard, and other new views, and much more!

You can purchase a monthly or annual Trello Standard or Premium subscription with any major credit card. Trello offers more options for Enterprise customers, if you’re interested in learning more about Trello Enterprise contact the sales team.

Trello is SOC2 Type 2 certified. It receives and reviews its data hosting providers’ SOC1 and SOC2 reports every 6 months under NDA. Trello is ISO/IEC 27001 certified which validates the company’s information security management system (ISMS) and the implementation of its security controls.

No, Trello is a cloud-only product. It offers access via the web, desktop, and the mobile apps.

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