Introduction
Many business owners make use of business financing to manage cash flow, pay suppliers and buy equipment and office supplies. Business owners can access funding either through the traditional route of taking out a business loan or they can make use of a business credit card.
Business credit cards are not only useful for emergencies, but can be used for daily necessities such as purchasing fuel, online shopping for office supplies, and withdrawing money to pay suppliers or freelancers. Many financial institutions offer an additional card with the business credit card, or you can opt for an add-on like Purchase Card or Charge Card, which can allow employees to purchase goods or buy fuel on behalf of the business.
“Before choosing a card, you need to understand the annual fees charged and, most importantly, the interest rate you’ll pay when you have used some of the available funds,” Gerald Mwandiambira, an award-winning certified financial planner (CFP), entrepreneur, author, and international speaker, said to Hippo.co.za.
There are several factors to consider when applying for a credit card, including annual interest rates and rewards programmes which can help you save money on purchases made, business travel, and insurance.
Main Features
Purchasing convenience
The biggest advantage of credit cards is convenience. In addition to the main credit card, to help with the smooth running of your business, many financial institutions offer additional cards that can be used by employees to make daily purchases such as office supplies or fuel. Business owners also have the option of having a Purchase Card or Charge Card, as an add-on, which you can pay for on an annual basis.
Another option is Virtual Pay Cards, which allow you to make online purchases without using your credit card. Other alternative ways to pay without using your card are phone apps like SnapScan or Masterpass, which is a feature that some credit cards offer. Most business credit cards charge no fees when you make point-of-sale purchases.
Safe online and in-store purchases
To prevent online fraud or card theft, credit cards are equipped with Chip & PIN technology and other online security features such as a messaging system that keeps you updated with any trading activity happening on your card.
Some business credit cards also come with 3D Secure verification for safe online shopping. This means that you will be asked to validate transactions made over the internet.
Track and manage spending limits
Many business credit cards now come with business reporting tools. These tools enable business owners to view statements and any account activity via the banking app and internet banking. With the reporting functionality you can also manage activities like your spending limits, as well as put spending limits on additional cards used by employees.
Easy access to cash
Some business credit cards offer a revolving credit facility which automatically allows you to borrow money repeatedly up to a set limit. You also have the option to apply in the bank to withdraw cash.
Free travel insurance & other rewards
Free travel insurance, as well as access to 24/7 global customer service are some of the additional benefits you can get with your business credit card along with rewards programmes. Get reward points for swiping with your card, making use of a bank’s digital platforms, buying fuel, or for buying at selected retailers. You can even get rewarded for making your monthly repayments on time.
Flexible repayment options
Depending on what the terms are, some of the ways to repay the money you owe on your business credit card include (1) pay a certain percentage per month over a particular period, (2) opt for the budget facility which means you can choose to pay back the money in three to 60 months, or (3) settle the balance within the grace period of interest-free days.
Most financial institutions offer a grace period where you can settle your account’s balance and no interest will be charged during this period. On average you can get between 35 to 55 interest-free days.
Free card protection
Many banks offer free lost card protection, which means that you get automatic protection against card fraud or misuse. Some may ask for an administration fee to get card protection. Generally, you get 24/7 customer service assistance in case you deal with card fraud.
Pricing
Pricing
Most business credit cards have separate fees for every transaction with a business credit card whether you swipe, withdraw cash, make a transfer or have your card replaced.
Consider the following:
Interest rates – these are charged annually and each financial institution has its own pricing/ rates every year. Each financial institution’s rates per product offered, differs. You can ask your bank or financial institution’s relationship manager what their annual interest rates are.
Once off fees – this could be either a once-off initiation fee (administration fee) or a card replacement fee.
Monthly fees – this is a monthly card fee and excludes the repayment instalment you have to pay each month. Depending on your terms, the monthly instalment can be as little as 3% to 5% of the outstanding balance. This fee also excludes the interest you will be charged annually. Add-ons such as a Garage Card can be charged either monthly or annually.
Rewards programme – this can either be free or charged monthly, depending on the financial institution and what they offer.
Additional fees – you may also be required to pay fees for the following: Purchase Card, a Travel Lodge Card, Virtual Pay and a Garage Card.
Buyer's Guide
Consider the following:
Credit limit
Your annual revenue will determine your credit limit. When you apply for a business credit card you will be asked for your annual turnover. This will determine the maximum amount of money a lender (financial institution) will allow you to borrow. Your turnover can also determine what package the financial institution offers you; each package offers different benefits and terms, including the interest rates charged.
Costs
Mandatory costs that you will be required to pay every month are a service fee and the interest rate charged on the total amount owing.
Interest rates will vary from financial institution to financial institution, as well as credit card products offered.
Other costs you may have to factor in are add-ons such as a Purchase Card or Travel Lodge Card or a Garage Card that each have their own pricing.
With regards to rewards programmes, while many are free, some charge a monthly fee. This also applies with lost card protection which is offered free by most financial institutions, you may have to pay for it with others.
Note that you will be charged per individual transaction such as for cash withdrawals or internet banking transfers. In some cases, transactions such as card swipes are free.
Affordability
Each financial institution has its own annual pricing rates, so do your research to find out what will be charged for.
Your credit limit is also based on your annual turnover and what you can afford.
Application process
Documentation needed to apply for a business credit card includes your ID, income statements or other proof of income such as an earnings letter from your accountant.
Some banks may require that you have existing business bank accounts to apply.
Rewards programme
There are many different types of rewards programmes. Some of the main benefits you can expect from such programmes are discounts, cash-back and points to spend on fuel and office supplies.
Benefits of a Credit Card
- Manage cash flow – improve cash flow management by closing cash flow gaps.
- Access to employees – allow employees to buy fuel and other office supplies on behalf of your company with a Garage or Purchase Card.
- Track spending – manage and track spending limits and budget for expenses.
- Earn rewards – get discounts or earn rewards points to spend on flights and other purchases.
